Everyone preparing to return to face-to-face is thinking about how to do that safely and in accordance with the still vague government rules for how it will work. Its fairly certain that some proof of vaccination will be required for students and tutors, so how will you implement this process?
We’ve been asked about adding a checkbox or even document upload to the enrolment process. You can today add any additional questions to the enrolments (and just for face-to-face courses). And soon you’ll be able to add document uploads as well. But is this the best approach?
In my opinion, adding data collection to the student or enrolment records to collect this status is not ideal.
- Vaccination status can change over time. Someone not vaccinated today could be done by the time the class starts.
- Vaccination requirements might change over time. How will you update your records if in the future boosters will be required every 12 months?
- Is trusting the user checking a box enough, or will you be required to sight something or have some QR code checkin process anyway?
- Are you equipped to validate PDF uploads, both in terms of the skill of detecting fakes and the workload of looking at them all?
Given that you’ll most likely need to check again on the day of the class (and maybe for every session as part of the check-in), perhaps a sufficient approach is to customise the T&C checkbox in the online enrolment to explicitly bring their attention to vaccination rules and make students accept that as a contractual requirement.
To this end, we are rushing through some development to allow the T&C checkbox text to be customised. Right now you can change the link, but not the text “I understand the enrolment, sale and refund policy.”. You might like to change that to something like:
[ ] I understand the enrolment, sale and refund policy. I agree that I will be double vaccinated before the first day of any face to face class.
What do you think? Will this do what you all need?