Following on from the introduction of a new switch to our Export AVETMISS 8 window that lets you choose how to handle outcomes that have started but have no linked/submitted assessment tasks, we’ve also introduced another feature to help track student progression, and importantly, engagement.
Given the focus on engagement becoming an increasingly important factor when it comes to reporting, we set about making some improvements in onCourse based on the feedback we gathered from this discussion.
As a result of that and other discussions, we’ve come up with both a process and a new section in Outcomes to help track student progress per outcome. This ties in lots of different onCourse concepts like assessment tasks, assessment submissions and the class training plan to help ensure that student engagement can be accurately tracked in the system.
How does it work?
As mentioned, this brings together a number of concepts in onCourse, so you’ll need to make sure the following is set up correctly in your Course/Class workflow:
- The course has the correct modules/UoC added to it
- The assessment task records are created in your system
- The correct assessment tasks are added to the class in the Assessment Tasks section of the class edit view
- The class training plan has been set up for the class - this is essential as it’s what ties together all the outcomes, assessments, outcome start and end dates etc for the tracking to work.
- Attendance is marked
If all of the above is set correctly then you’ll be able to track outcome progression visually inside the outcome records using the new graphs we’ve added. Check out how they look below!
The first graph tracks attendance to the sessions where this outcome is being delivered. There are four sections to the graph by default; attended, absent, not marked and future timetable. Not marked simply means the session has happened but the attendance hasn’t been marked yet, while future timetable shows classes in the future, still yet to happen. You can exclude future timetable from the graph by clicking on it once. Hover your mouse over the graph for an easy tooltip.
The second graph tracks assessments, with the four sections denoting assessments that have been marked, submitted, released and not released. Marked means the assessment has been submitted and has a grade in the system, submitted means the assessment has a submitted date for the student, but has not been marked. Released means the assessment’s release date is in the past but it has not yet been submitted, and not released means the assessment has yet to reach its release date. Like the first graph, you can exclude not released assessments from this graph by clicking on it.
You can see an example of both graphs excluding future timetable sessions and not released assessments below
A big thank you to everyone who participated in this discussion. We hope to have many more with you all as we continue to work at and improve onCourse.
Lastly, for anyone who prefers a quick video explanation of the feature, here’s me going through how it looks and what it does.